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Checklist for Importers

Prior to Shipment

  1. Fax request for current status.
  2. Review shipping and payment terms.
  3. Confirm that customs broker has been selected.
  4. Does broker have purchaser’s power of attorney?
  5. Does purchaser have customs bond (either single or continuous)?
  6. Confirm that supplier will include any assists in shipment value?
  7. Confirm that country of origin product marking instructions are being followed.
  8. Confirm that supplier will use purchaser supplied U.S. customs harmonized number in shipping description.
  9. Specify to supplier transportation method and routing.
  10. Confirm consignee, notify party, port, and markings and that buyer will receive copy of shipping papers.
  11. Specify forwarder and broker if not included in P. O.
  12. Confirm that supplier or forwarder has routing.
  13. Confirm that transportation has been arranged.
  14. Confirm that freight methods and rates used in original landed cost estimates are being used.
  15. Confirm that some form of proof of origin will be sent to purchaser (no longer required for customs clearance, but may be needed for customs’ audit).
  16. Is an inspection certificate or other certification required and if so, is it complete?
  17. Confirm special packaging arrangements.
  18. Confirm hazardous cargo compliance.
  19. Consider strikes or any other significant International events that may cause delay.
  20. Confirm that procedure for transportation insurance coverage is being followed.

After Shipment Leaves Supplier

  1. Confirm that freight forwarder has freight and that booking was made per routing instructions.
  2. Confirm shipment is on intended vessel/flight.
  3. Determine if pre-clear through U.S. customs is possible.
  4. Check documents received to insure correct consignee, notify party, destination and markings.
  5. Confirm forwarder has sent copies of documents to purchaser and broker
  6. Confirm broker is aware of shipment, has all necessary documents, and has been given inland shipping instructions.
  7. Prepare info for special clearances such as FDA if required.
  8. Confirm arrival with broker.
  9. Confirm custom clearance with broker.
  10. Obtain pro number, trailer number, name and phone number of inland carrier.
  11. Confirm inland delivery with inland carrier.